Job Information
Autodesk Admin Assistant - Pune Site in Pune, India
Job Requisition ID #
24WD77967
Position Overview
We are looking for an experienced Administrative Assistant for our Pune site. As Administrative Assistant, you’ll provide administrative support to Directors and assigned managers, by acting as a facilitator and liaison. You will perform a wide range of tasks, handle details of confidential and critical nature, while using your experience and discretion to ensure smooth and efficient functioning of the site.
This hybrid role will be based out of our Pune office.
Responsibilities
You will plan, coordinate and execute site and team events
You will be site support, partnering with Facilities and other departments for things such as space management, event planning and catering.
You will coordinate team offsites, meetings, and engagement activities including team-building and culture-related activities
You will handle materials, logistics, hotel booking, catering, agenda and communications with employees
You will handle payments and transactions, including vendors
You will track purchases and generate expense reports
You will manage complex calendars of leaders while ensuring prioritization of activities
You will arrange international and domestic travel and prepare expense reports accordingly
You will review and prioritize email and respond on behalf of executive and escalate issues that need immediate attention
You will create, if required and maintain email distribution lists, and shared directories
You will coordinate and participate in required meetings, including managing agendas, action items and producing meeting notes
You will manage ad-hoc projects and handle confidential information sensitively
Minimum Qualifications
5-10 years’ experience providing administrative support for executives in similar industry
Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
Strong event organizing experience
Ability to work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality
Proven ability to work under pressure, communicate effectively, and meet deadlines
Excellent oral and written English communication skills. Local language proficiency will be added advantage
Team player who is results-oriented with strong interpersonal skills
Ability to travel to events or internal meetings, as needed
Preferred Qualification
You are a self-starter - You enjoy working on complex assignments with a team or by yourself to get things done
You enjoy working with other people - You believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the team
You are a successful multi-tasker - You know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budget
Extremely organized - You can maintain large amounts of information in an organized way
Adaptable - You work well in fast-paced environments, you’re a quick learner, and always ready to lend a hand
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Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.
When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, we also have a significant emphasis on discretionary annual cash bonuses, commissions for sales roles, stock or long-term incentive cash grants, and a comprehensive benefits package.
Diversity & Belonging
We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
Are you an existing contractor or consultant with Autodesk?
Please search for open jobs and apply internally (not on this external site).
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.
When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!
Not quite ready to apply? Join our talent community (https://flows.beamery.com/autodesk/tc-signup) to stay up to date on new job opportunities and the latest Autodesk news.
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