This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2203504

rrUniversity of Idaho

rrAdministrative Specialist II

rrLocation: Moscow

rrDivision/College: Provost/Exec VP Area

rrEmployee Category: Classified

rrPay Range: \$22.84 per hour or higher depending on experience

rrFTE: 1.0

rrFull/Part Time: Full Time

rrPosition Summary:

rThe position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service - Using computer software and applications for word processing, spreadsheets, email and internet research - Balancing a workload of assigned tasks to meet multiple deadlines

rrPreferred Qualifications:

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• Experience collecting and compiling data
• Experience using computer information systems that manage an organizations finances, business processes and/or records with a preference for experience using Microsoft 360, Banner, Chrome River and VandalWeb
• Working in an environment that requires adherence to strict confidentiality standards
• Taking initiative to complete assigned work with accuracy
• Reviewing and analyzing information
• Managing an appointment calendar(s)

rrPhysical Requirements & Working Conditions:

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• None

None

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rRequired Licensures, Certifications or other

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rPosting Number: SP004415P

rrPosting Date: 05/01/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rPlease submit a letter of interest (not more than 2 pages) addressing both required and preferred qualifications. Examples of how applicants meet qualifications within the context of the position duties are encouraged. A resume and at least three references should also be submitted. The position is open until filled but priority will be given to applications submitted by the first consideration date of May 15, 2024.

rrBackground Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit: jobs.uidaho.edu

rrEEO Statement

rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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