Description:

We seek an experienced and detail-oriented Co-op Program Coordinator to join our Talent Acquisition team. The Co-op Program Coordinator will play a pivotal role in the recruitment process by scheduling interviews for co-op candidates managing travel arrangements overseeing Purchase Card transactions related to recruitment activities and ensuring compliance with internal candidate eligibility and rehire checks. The successful candidate will foster a culture of continuous improvement and cross-train within TA. The ability to deliver a high level of customer experience to both candidates and internal stakeholders is required.

The ideal candidate will have a proven track record as a Coop Program Coordinator excellent communication skills exceptional organizational abilities and the ability to manage complex tasks with efficiency and accuracy while prioritizing exceptional customer service.

Key Responsibilities:

1. Scheduling Interviews:

   Coordinate and schedule interviews with hiring managers interviewers and other stakeholders for internal and external candidates.

   Manage interview logistics including booking rooms arranging video or phone interviews and coordinating with candidates and interviewers to ensure a smooth interview process.

   Communicate interview details and necessary information to all parties involved.

2. Co-op Program Events Communication:

   Research plan and execute co-op events across the region.

   Assist with managing the budget across each fiscal year to ensure budget aligns with events.

   Lead communications for co-op related items with supervisors and co-ops.

   Assist with co-op orientations onsite and virtual.

3. Travel Arrangements:

   Arrange travel accommodations for candidates including flights hotel stays transportation and other necessary arrangements.

   Provide detailed itineraries and travel instructions to candidates ensuring a seamless travel experience.

   Coordinate reimbursement processes for candidate travel expenses liaising with the finance department and candidates to process reimbursements in a timely manner.

4. Cross-Training Initiatives:

   Develop and implement cross-training programs for Recruiter Coordinators to ensure a well-rounded and skilled team.

   Create and maintain detailed Standard Operating Procedures SOPs for all recruiting coordination tasks ensuring consistency and clarity in processes.

   Mentor and guide junior Recruiter Coordinator sharing best practices and providing Coordinator as needed.

Foster a culture of continuous improvement identifying opportunities to enhance the recruitment coordination process and implementing best practices.

Collaborate with team members to assess current processes identify bottlenecks and propose and implement solutions for increased efficiency.

Collaboration and Communication:

Collaborate closely with recruiters hiring managers and other HR team members to ensure seamless coordination of recruitment activities.

Communicate effectively with external vendors candidates and internal stakeholders to facilitate a positive experience for all parties involved.

Exceptional Customer Experience:

Serve as the primary point of contact for candidates offering coordinators guidance and reassurance throughout the recruitment process.

Gather feedback from candidates and internal stakeholders actively seeking ways to enhance their experience.

Anticipate and address potential challenges promptly ensuring a positive and memorable experience for all involved.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.