Job Information
McDermott Administrative Assistant in Feltham, United Kingdom
Job Overview:
Reporting to the Administrator Supervisor supporting the local senior executive team. Building strong partnerships and relationships with stakeholders to deliver excellent customer centric business support across all functions and levels of the leadership. This role requires an individual who can work autonomously and is focused on a tailored support service.
Key Tasks and Responsibilities:
Creating and maintaining the project’s electronic folders, filing and admin systems (e.g. BOX, SharePoint etc)
Preparing reports and presentations using MS Office applications
Organise regular team meetings
Taking, formally capturing and distributing minutes of meetings
Arranging hospitality, lunches, and events
Requisitioning of stationery, office equipment
Compiling team reports on a weekly, bi-weekly and monthly basis where necessary, and arranging the review and distribution of the reports
Write and edit text – such as, but not limited to, letters, memos, reports
Arrange all travel administration including arranging flights, accommodation, local transport, meet & greet, visas, health, safety and security
Compiling and verifying expense reports to comply with company policy and issue to Accounts Payable
Compiling and verifying allowance forms to comply with company policy and issue to HR
Organising set-up requirements for new starters including IT equipment, software, inductions, desk allocation etc
Managing hot desking arrangements in the office
Book, manage and maintain meeting room and teleconference bookings
Arrange back up coverage when out of office or on vacation
Visitor meet & greet
Book marketing events / social events according to team requirements
Work closely with Procurement for office orders (furniture, AV items, etc)
Build positive relationships with colleagues to ensure effective communication and support is gained
Communicate using appropriate media to provide information; to share knowledge; to keep colleagues informed of progress and to respond to enquiries within your remit
Ensure tasks are carried out in accordance with documented policies, plans, procedures, and instructions
Embrace McDermott’s Quality Systems and ensure action items resulting from management's review of the Quality System are implemented within given time frames
Comply with all Company procedures
Maintain an up-to-date understanding of McDermott’s operating systems
Promote a positive Company image at all times
Uphold the Company’s Vision, Mission and Values Statement and Corporate Goals
Adhere to the Company’s Ethics Policy Statement be trustworthy, maintain a high ethical standard and adhere to the Code of Business Conduct
Accept personal responsibility for and adhere to the Company’s QHSES Policy and Procedures, Substance Abuse Policy and to raise matters of concern to the Company
Essential Qualifications and Education:
Minimum A Level standard required one of which must be English
Preferred but not essential Have had experience as an Administrator to Senior Management (Director or VP level)Experience in MS Office, (Excel, Word and
PowerPoint) and SharePoint
Key Attributes
Helpful nature with a positive can-do attitude
Pro-active approach and full of energy
Comfortable dealing with a wide range of people of all levels and backgrounds, approachable with strong communication and listening skills
Flexible and adaptable to change in business demands & priorities
Exceptional administration skills and an eye for accuracy and detail
Prepared to go the extra mile when required
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McDermott is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, genetic information, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
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